The Full R2R Workflow
Our R2R service covers every stage of the record-to-report cycle:
Transaction Recording & Bookkeeping
- Daily transaction recording — Entering all business transactions into your accounting system accurately and promptly
- Expense categorization — Classifying business expenses according to your chart of accounts and cost center structure
- Accounts payable and receivable entries — Recording vendor invoices and customer payments
- Intercompany accounting — Managing intercompany transactions and reconciliations for multi-entity businesses
- Multi-currency transactions — Recording and translating foreign currency transactions per applicable standards
General Ledger Management
- Chart of accounts maintenance — Keeping your GL structure organized, adding new accounts as needed, and ensuring consistent coding
- Journal entries — Preparing and posting standard, adjusting, and reclassification journal entries
- Sub-ledger to GL reconciliation — Ensuring sub-ledgers (AP, AR, fixed assets, payroll) reconcile to the general ledger
- GL review and cleanup — Regular review of GL balances for accuracy, identifying and correcting mispostings
Bank & Account Reconciliations
- Bank reconciliation — Matching bank statements with recorded transactions and investigating discrepancies
- Credit card reconciliation — Reconciling corporate credit card statements with expense records
- Intercompany reconciliation — Matching balances across entities and resolving differences
- Suspense account clearing — Investigating and clearing unidentified items in holding accounts
- Balance sheet reconciliation — Reconciling all balance sheet accounts to supporting documentation
Financial Close
- Month-end close — Executing your close checklist: accruals, prepayments, deferrals, depreciation, and period adjustments
- Quarter-end close — Additional quarterly procedures including reserves, provisions, and interim reporting requirements
- Year-end close — Full annual close procedures including year-end adjustments, reclassifications, and rollover
- Close calendar management — Tracking close tasks, deadlines, and dependencies to deliver on schedule
- Continuous close support — Moving toward faster, more automated close cycles through process optimization
Financial Reporting
- Profit and loss statements — Preparing income statements at the level of detail your business requires
- Balance sheets — Producing accurate balance sheet reports with supporting schedules
- Cash flow statements — Preparing cash flow reports using direct or indirect methods
- Management reporting — Custom reports for internal decision-making: budget vs. actual, variance analysis, departmental P&L
- Board and investor reporting — Formatted reports meeting the requirements of your board, investors, or parent company
Compliance & Audit Support
- Accounting standards compliance — Preparing financials in accordance with IFRS, local GAAP, or your applicable standards
- Statutory reporting — Supporting local filing requirements across jurisdictions
- Audit preparation — Organizing documentation, schedules, and supporting materials for internal and external audits
- Audit liaison — Coordinating with auditors, responding to information requests, and preparing workpapers
- Tax provision support — Preparing supporting calculations for income tax provisions and deferred tax schedules
Why Outsource Your R2R Process
Accuracy and reliability. Dedicated bookkeepers and accountants following documented procedures with QA oversight produce more consistent and accurate records than overloaded in-house staff splitting their time across multiple responsibilities.
Cost savings. R2R outsourcing to Kenya delivers savings of 70% compared to an equivalent European team. Our fully loaded rate covers salary, management, QA, office space, and IT infrastructure.
Faster close cycles. Dedicated resources focused solely on your books mean daily recording instead of catch-up batches, and disciplined close procedures instead of last-minute scrambles.
Audit readiness. Properly maintained books with organized supporting documentation and reconciled accounts make audit season straightforward rather than stressful.
Compliance confidence. All data handling follows GDPR standards. Our ISO 27001 certification ensures your financial data is protected with enterprise-grade security.
Focus on strategic finance. When transaction recording, reconciliation, and routine reporting are handled, your finance leadership can focus on analysis, forecasting, and decision-making.
Scalability. Month-end closing, quarterly reporting, and annual audits create predictable workload spikes. Outsourcing gives you the flexibility to scale capacity during peak periods without permanent headcount increases.
Systems We Work With
Our R2R team is trained on all major accounting platforms:
- ERP systems — SAP, Oracle, Microsoft Dynamics, NetSuite
- Accounting software — DATEV, Xero, QuickBooks, Sage, FreshBooks, Wave
- Reporting tools — Excel, Power BI, Tableau
- Consolidation — SAP BPC, Oracle HFM, BlackLine
- Banking and payments — Online banking portals, SEPA payment systems
We work within your existing systems. No migration required.
Quality Assurance
Every R2R engagement includes structured quality controls:
- Reconciliation reviews — Bank and account reconciliations reviewed by a senior team member
- Month-end checklists — Standardized closing procedures ensure nothing is missed
- Journal entry review — All journal entries reviewed and approved before posting
- Error tracking — Discrepancies and corrections logged and analyzed for process improvement
- Regular reporting — Your dedicated account manager provides updates on close status and items requiring attention
